Client Checklist

The Basics

When planning, get the basics down first:

• Who or what is it for? (business, family, friends)
• What's the reason for the event or meeting? (theme, birthday, special occasion)
• When is it?
• How many people will be attending?
• What type of event is it? (meeting, brunch, lunch, dinner, hors d'oeuvres, dessert, buffet, sit-down meal)

After any event, it's a good idea to record in a journal how much was left over and what people liked and didn't like. This information will be a big help when you plan your next gathering. Think of your party journal as a reference to look back on when you are trying to remember your boss's favorite drink. That way you can have it at the next event.

Start Planning

Use this checklist to guide you through the details:

• Make list of people to invite.
• Mark the date on your calendar.
• Send invitations (by mail, e-mail, or phone).
• Plan the menu, including the beverages.
• Plan the decorations and/or theme.
• Make your shopping list (food, paper goods, decorations).
• Plan cooking schedule: Determine what can be made ahead and frozen, day before, and that day, and what you are buying already prepared. Or contact your favorite local caterer to plan and order the menu.
• Make list of equipment needed (rental chairs and table).
• Plan music or other entertainment. There is a big screen TV available to use to broadcast games, slideshows, etc. You are also welcome to hire a DJ or band.
• Buy or make a centerpiece or other decorations if so desired.
• Check your stock of cleaning supplies for before and after the party.
• Make sure you have all the platters and serving pieces you'll need.

During The Event

Here are some things to think about for your guests:

• Ice, ice bucket, ice tongs, or scoop if applicable.
• Napkins (if not provided by the caterer).
• Decorations.
• Paper towels.
• Plates (if not provided by the caterer).
• Glasses (paper, plastic or glass) if serving mixed drinks, wine, champagne, pop from 2 liter bottles, coffee etc.
• Silverware (if not provided by the caterer).
• Coffee and assortment of tea bags.
• Cream and sugar.
• Salt and pepper.
• Wine, beer, liquor, mixers and soda chilled.
• Wine and beer bottle openers.
• Bar garnishes (lime, lemon, olives).
• Bottled water.

What Rustic Charm Barn Provides

Here are some things that are available for your use:

• 5 - 8’ rectangular tables, 24 – round tables and chairs. Seating options can be configured however best suit your event.
• Big screen TV is available to use to broadcast games, slideshows, presentations, etc. You are also welcome to hire a DJ or band.
• The restrooms are stocked with toilet paper, hand soap, hand towels, tampons and pads (in the women's room), etc.
• There are several cleaning supplies in the mechanical room such as Clorox Wipes, cleaning spray, paper towels, brooms and dust pans.
• A small first aid kit is located in the kitchen.
• Dish soap is available at the back of the sink.
• Additional trash bags are under the hand washing sink in the kitchen.
• 4 large trash cans are located inside. We do ask all trash be placed inside the facility at the front doors after your event.
• There is a refrigerator in the kitchen for use.
• Designated smoking area with receptacle in the grass area at the top side of the parking lot. We ask that no one smokes inside the event facility.

Coming Soon

• Deck with access to a patio for outside entertainment.
• Outside child friendly play area.